If you are willing to spend a lot of money to make a good investment in your digital transformation and to recruit a digital business manager, then it’s self-evident to start a paperless office. A paperless office means that everything is saved in your database and every employee is able to open the file whenever it is needed.
The benefits
This is a new way to work with the documents, but most people are used to having paper in their hand where they can take notes on. But there are so many programs out there with which you can also make jottings on the digital documents.
The problem is that most of the employees don’t want any changes in their flow of work. Even though the documents are provided on the computer they print them out to work with it. Follow these steps to finally become paperless.
1st step: Conviction
To disable this mannerism give the instruction how to use the programs in your paperless office. Explain to your employees how they can note down things on the document. Explain how they are able to read l papers effectively.
2nd step: Equipment
For a better work atmosphere, supply the right work equipment. If employees have to work with many documents they need two monitors for a better overview.
3rd step: Impression
If you have personnel doing off-site work it will be good to leave a mark to your staff and customers, when they are equipped with a tablet. They no longer have to lug around multiple folders, but have full access to the tablet. Even better: The customer is able to sign on the tablet and receive the assignment on email.
Implementation
With these three steps you can implement the paperless office in your company. Convince the personnel, give them the right equipment and everything will be a lot easier.
Digital Business Management 
Hey Ines!
I totally agree with you. I will follow or tipps to reduce paper in the office.
LikeLike
After reading this post im convinced paperless is the way to go in a modern office. Keep up the good work, I find your content very helpful.
LikeLike
Dear Ines,
without paper everything is better…
LikeLike
I think it´s really good to find something about this issue on the internet. The struggle with the paper must end.
LikeLike
You are so right and and i am convinced that your ideas would help companies a lot. Great job 🙂
LikeLike
It is really necessary to think about how much paper we waste. Not just at the workplace, I think its a big thing at home as well.
LikeLike
The idea of a paperless office is one of the first steps in the digital transformation process, but not the easiest. 🙂
LikeLike
Companies can save much costs with this idea… hopefully this idea will find a way into many heads 🙂
LikeGefällt 1 Person
Dear Ines. Very interesting topic. The companies should try out your tips to go paperless. I enjoyed reading your blog and I am looking forward to your next post.
Nice work 🙂
LikeLike
Thank you for your tips!
LikeLike
You are so right. Going paperless is such a good choice. 👍 As for myself I can say that it improved my workflow and it is a way into the right direction concerning sustainability.
LikeLike
I think it’s more and more important to pay attention to the environment these days, so I find your blog post very interesting how i can make my office more sustainable.
LikeLike
Hey! I enjoyed reading this post. This is also a big issue at the company I work for.
LikeGefällt 1 Person